Planning a Successful Event
We’ll help you make your event a success from start to finish.
To aid you in the process, we’ve put together a checklist of things to do and consider when planning your program, but if you have any questions or concerns, please reach out to your Event Coordinator for immediate assistance.
In the months/weeks leading up to your event, you should…
- Reserve rooms, outdoor venues and equipment needed for your event (or back-up venue in case of inclement weather).
- Double check the facility for technical requirements.
- Check with Swank Motion Pictures, Inc.® for movie availability. Once your movie order is placed, you will receive a written confirmation from your Swank Account Executive. Check the confirmation for accurate dates, titles and shipping address.
- Plan your ad campaign.
- Mail invitations, emails and/or newsletter.
- Display event signs in your facility or on your grounds.
Two business days before your show
- Has your movie arrived? If not, follow-up with your account executive.
- Test run the entire movie. Check for any issues with the film and your equipment. If you have difficulty with your movie, contact us immediately.
Night of the show
- Announce your next movie and other upcoming events.
- Distribute Thank You’s accordingly.
- Enjoy yourself since you’ve planned a successful show!
- Take pictures of the event
Day after the show
- Bring the movie back to your shipping and receiving office with the return label on the outside of the box.
- If you charged admission for your event, make sure to complete your audience report.
Other things to consider
- Do you need security?
- Will you need a clean-up crew?
- Do you want to have concessions?
- Do you want to use giveaways?
- What type of staffing/ volunteers will you need?
- Could you secure a corporate sponsorship?